Declaration of status
The Internal Revenue Service requires that we have declaration of status on file for anyone who is or will be receiving payments from Springer. The type of form to be filled out depends on the country of citizenship. Below are the names and description of the forms that we require.
Revenue service forms
W9 , this form is to be completed and signed by all US nationals, and US permanent residents. (individuals and companies) This form represents a declaration of US citizenship/permanent residence. At the end of the tax year all authors who fall under this category will receive a 10-99 Misc form listing all payment made during the corresponding tax year.
Tax form for authors/editors publishing with Springer US offices
We recommend that you complete and return these tax forms to us along with your contracts; this will ensure that Springer withholds the appropriate tax rate on your royalties as required by the US Government. While these forms are not required, it is of benefit to you to complete and return these forms to us.
Only fill in these forms when you sign a contract with Springer New York. This information is not relevant to any authors (whether or not based in the US) who sign contracts with Springer offices in any other country.
- All United States citizens should fill out and return form W-9 with their Social Security Number (SSN) included. Royalty income will be subject to 28% backup withholdings as required by the United States Government on all W-9 forms received without SSN’s.
- All foreign authors and editors should fill out and return form W-8BEN and include their assigned United States Government Individual Taxpayer Identification Number (ITIN) in Line 6 of the form. By including the ITIN, the tax treaty between the US and the individual’s respective country of residence will be applied. If no ITIN is given, royalty income will be subject to 30% backup withholdings as required by the United States Government. Foreign authors and editors can call the IRS directly at 1-800-829-1040 or visit their website at http://www.irs.gov/individuals/index.html and select the ITIN help function to get help based on their individual circumstances. Providing the individual’s country tax ID in Line 7 will not exempt them from withholding. Filling out the W-8BEN without and ITIN only confirms that the person is not a United States citizen. It does not exempt them from withholding's deductions.
If you decide to return these forms at a future date instead of with the fully executed contracts, we ask that you kindly include a photocopy of the fully signed agreement for additional reference.
If you are a repeat Springer Editor and you have already supplied these forms to us in the past, you are not required to send them again.
All of these forms, along with detailed instructions on how to complete them, can also be downloaded from the Internal Revenue Service Website:
US authors and permanent US residents
As long as we have a completed W9 form, there will be no tax withholding on any royalty payments.
Non US Authors
The Internal Revenue Service requires that we withhold 30% of all royalty earnings for all foreign nationals except as provided below:
Some countries have established tax treaties with the US, which benefits its citizens by lowering the amount of tax withheld by the US taxing authority. The way to take advantage for this is by obtaining an individual tax identification number from the US internal revenue service. This document is valid for life, and can be used with other companies from which our authors may also be receiving payment. For more information please go to IRS.gov and type ITIN in the search term. Then click on the top subject Individual Taxpayer Identification Number (ITIN) you will be prompted to a detailed frequently asked questions section. Once an ITIN is obtained, this must be submitted to our office and we will then apply the appropriate tax withholding rate. *some countries do not have a tax treaty with the US, in this case the rate will remain at 30%
Contact the author helpdesk for questions on author royalties
Editor's/author's complimentary copy
Book editors/authors are entitled to receive a free copy of the electronic version of their book. According to the publishing agreement between an author/editor and Springer, authors/editors may receive free print copies. The agreement will also state if a discount applies when obtaining additional print copies.
Book discounts for authors & editors
Book authors, editors and chapter authors are entitled to order Springer books — print and electronic versions — at a generous discount. The quantity of books ordered must be in the normal range for private use. Resale is not permitted.
At the end of the book production process book authors receive either
- an e-mail that includes their log in details for their personal MySpringer account. You are registered as an author and will receive your discount automatically when ordering online through MySpringer.
- or an e-mail that includes the personal SpringerToken¹ (together with instructions how to use it).
If you did not receive one of these e-mails for any reason, you can alternatively request the author discount (SpringerToken) via the request form below. The time between submitting the request and receiving the token should generally not take longer than two working days.
¹) SpringerToken for authors: personal discount that can be used by one person only. It is valid for a lifetime. Just enter it with your first book order. For any further online book orders your author discount will apply automatically.
Ordering books with a discount (SpringerToken)
The SpringerToken is only needed for your first order of Springer books (print and electronic versions). It is valid for a lifetime. For any further online orders you will automatically receive your author discount.
Further ordering information
- Payment methods
You may choose between credit card or invoice (options might depend on the delivery country).
- Shipping times
Shipping times are mentioned on each book's homepage on springer.com and on your specific order confirmation.
- Tax charges
Tax is charged according to the delivery country. It is possible to enter a tax free code during the ordering process or on you springer.com user profile page (My Springer).
Invoice copy / invoice correction / statement of account
For any questions about your invoice or statement of account please contact our author helpdesk