Layout & templates

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If you are comfortable using templates, we offer Word and LaTeX templates for monographs as well as for contributed books. If you prefer not to use a template, please follow the alternate instructions given under the appropriate template below.

Book layout

When writing a book for Springer, please do not worry about the final layout. To ensure we always keep pace with all the requirements both online and in print, Springer

  • structures the content in XML as the basis for presentation in print or in digital formats for such devices as Amazon Kindle™, Apple iPad™/iPhone™, and Google Android™
  • utilizes standard layouts with style specifications suitable for multiple display formats.

What advantages do these provide for you in manuscript preparation? It means you can focus on the structured content and let Springer take care of the rest. We will professionally prepare your book with underlying XML structuring, in such a way that ensures your content becomes not only a professionally typeset printed work but is also available to readers in numerous formats for many years to come.

Cover design

A key part of the publication process (and in response to the changing requirements of the book industry), are the standard corporate book covers that Springer introduced for each subject area in which it publishes. These covers provide a strong, corporate brand identity for Springer books, making them instantly recognizable amongst the scientific community. In addition the covers also assist speed of publication, as having standardized versions greatly reduces the time traditionally spent on creating individual book covers for each title.

Word template

Springer provides templates for Word users that help structure the manuscript, e.g., define the heading hierarchy. If you are using Microsoft Word to prepare your manuscript, you do not need to use any special tool for preparation. Please just ensure that the document is clearly structured visually, (e.g., using heading styles, lists, footnotes, etc.). We also provide a Manuscript preparation tool for Word.

Note: These templates are not intended for the preparation of the final page layout. The final layout will be created by Springer according to our layout specifications.

The usage of these templates is not mandatory. Alternatively, you may either use a blank Word document or the standard LaTeX book class (for monographs) or article class (for individual contributions) and apply the default settings and styles (e.g., for heading styles, lists, footnotes, etc.).

Tip (If you cannot use our Word template)

If you cannot use our Word template:

  • Open a blank Word document.
  • Use the default styles in Word to identify the heading levels.
  • Use the standard Word functions for displayed lists, type styles such as bold or italics, the indexing function, and the footnote function.
  • Use a single main font for the entire text. We recommend Times New Roman.
  • For special characters, please use Symbol and/or Arial Unicode.

LaTeX template

Springer provides templates for LaTeX users that help structure the manuscript, e.g., define the heading hierarchy. Predefined style formats are available for all the necessary structures that are supposed to be part of the manuscript, and these formats can be quickly accessed via hotkeys or special toolbars.

Note: are not intended for the preparation of the final page layout. The final layout will be created by Springer according to our layout specifications.

LaTeX2e macro packages for 

and for

The usage of these templates is not mandatory. Alternatively, you may either use a blank Word document or the standard LaTeX book class (for monographs) or article class (for individual contributions) and apply the default settings and styles (e.g., for heading styles, lists, footnotes, etc.).

Springer Milan has developed macros and templates in Italian language to help you prepare your textbook in Italian.

Book structure

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To guarantee a smooth publication process and a seamless transformation of your manuscript into the final layout and various electronic platforms, the manuscript needs to be structured as follows:

  • Front Matter: Title page, Dedication, Foreword, Preface, Acknowledgments, About the book/conference, Table of Contents, About the Author (for authored books), About the Editor/List of Contributors (for edited books), List of Abbreviations, List of Figures and/or Tables

The title page and table of contents must appear in the manuscript’s front matter. All other sections listed above are optional. The above order is not flexible. We have defined this order as our house style and optimized our publication process to follow it strictly.

  • Text Body: It comprises the chapters containing the content of the book, i.e. text, figures, tables, and references. Chapters can be grouped together in parts.
  • Back Matter: After the last chapter, the back matter can contain an appendix, a glossary, and/or an index, all of which are optional.

Front matter

Title page, preface, and table of contents precede the actual content of a book. The preface should be about the book: why it was written, who it is for, its organization, or the selection of contributors. An introduction in the subject of the book, however, should appear as the first chapter of the book.

Title page

Please include all author/editor names, their affiliations, the book title, and the subtitle. Ensure that the sequence of the author names is correct and the title of your book is final when you submit your manuscript. Once the manuscript has been delivered to Production, changes to title, subtitle, or authorship are no longer possible.

Foreword

If you intend to include a foreword, please submit it with the manuscript.

Tips

  • A foreword is usually written by an authority in the subject and serves as a recommendation for the book
  • The name of the foreword’s contributor is always given at the end of the foreword; affiliations and titles are generally not included, but the date and place of writing may be.

Preface

The preface should be about the book: why its important, why it was written, who it is for. It should stimulate interest in the book.

Tips

  • The Preface should not be an introduction to the subject matter of the book. The Introduction does not belong in the front matter, but should appear as the first chapter.
  • A preface should not contain a reference list.
  • Acknowledgment of support or assistance in preparing the book can be included as the last paragraph(s) of the preface.
  • If the acknowledgement is longer than one page, start a separate page with the heading “Acknowledgements”.

Table of contents

  • Front matter material is not listed in the table of contents.
  • List all parts, chapters, and back matter material (e.g., an index) in their final sequence.
  • If your chapters are numbered, use Arabic numerals and number the chapters consecutively throughout the book (Chapter 1, Chapter 2, etc.), i.e., do not start anew with each part. The introductory chapter must be listed as Chapter 1, if your chapters are numbered. Please do not use subchapters.
  • In authored books we present two heading levels under the main chapter titles. In edited books, we present the chapter titles and the chapter author names.
  • If there are parts, use Roman numerals for parts (Part I, Part II, etc.). Parts consist of a short title and can contain a short introductory text (optional). Please don’t use subparts.

List of abbreviations

Tip

A list of abbreviations and/or symbols is optional but it may be very helpful if numerous abbreviations and special symbols are scattered throughout the text.

Chapters

Chapters contain the actual content of the book, i.e., text, figures, tables, and references. Chapters can be grouped together in parts; subparts are not possible. Only one chapter (e.g. an introduction) may precede the first part and would be the first chapter.

  • Decide the numbering style for the chapters and apply this style consistently to all chapters: consecutively numbered (monographs or textbooks) or unnumbered (contributed volumes).
  • If an introduction to the subject of the book (historical background, definitions, or methodology) is included, it should appear as the first chapter and thus be included in the chapter numbering. It can contain references, figures, and tables, just as any other chapter.

Language

Either British or American English can be used, but be consistent within your chapter or book. In contributed books chapter-specific consistency is accepted
Check for consistent spelling of names, terms and abbreviations, including in tables and figure legends.

Tips

  • For American spelling please consult Merriam–Webster's Collegiate Dictionary; for British spelling you should refer to Collins English Dictionary. 
  • If English is not your native language, please ask a native speaker to help you or arrange for your text to be checked by a professional editing service. Two such services are provided by our affiliates Nature Research Editing Service and American Journal Experts Please insert their final corrections into your data before submitting the manuscript.

Chapter title & authors

For contributed volumes, please include each chapter authors’ names (spelled out as they would be cited), affiliations and e-mail addresses and telephone numbers after the chapter title. Ensure that the sequence of the author names is correct and the title of your book is final when you submit your manuscript. Please supply all emails, telephone numbers and address of each author and editor. Once the manuscript has been delivered to production, changes to title or authorship are no longer possible.

Abstract

Chapter abstracts are strongly encouraged because they have been proven to significantly increase a book’s visibility. Good abstracts will mean that more people read your book. These will appear online at SpringerLink and other sites and will be available with unrestricted access to facilitate online searching (e.g., Google) and allow unregistered users to read the abstract as a teaser for the complete chapter.

If no abstract is submitted, we will use the first paragraph of the chapter instead.

Tips

  • Begin each chapter with an abstract that summarizes the content of the chapter in no more than 200 words.  
  • Please note that abstracts will not always appear in the print version of the book. For further details, please consult your editor.

Keywords (if applicable)

Some books also publish keywords. Please check with the editor of your book or with the publishing editor to see if keywords are required.

Tips

  • ​Each keyword should not contain more than two compound words, and each keyword phrase should start with an uppercase letter.   
  • When selecting the keywords, think of them as terms that will help someone locate your chapter at the top of the search engine list using, for example, Google. Very broad terms (e.g. ‘Case study’ by itself) should be avoided as these will result in thousands of search results but will not result in finding your chapter.
  • When required we allow three to six keywords per chapter.

Headings & heading numbering

  • Heading levels should be clearly identified and each level should be uniquely and consistently formatted and/or numbered.
  • Use the decimal system of numbering if your headings are numbered.
  • Never skip a heading level. The only exception are run-in headings which can be used at any hierarchical level.

Terminology, units & abbreviations

  • Technical terms and abbreviations should be defined the first time they appear in the text.
  • Please always use internationally accepted signs and symbols for units (also called SI units).
  • Numerals should follow the British/American method of decimal points to indicate decimals and commas to separate thousands

Formal style & text formatting

Manuscripts will be checked by a copy editor for formal style. Springer Nature follows certain layouts and standards with regard to the presentation of the content, and the copy editors make sure that the manuscript conforms to these styles. When you receive the page proofs during the production of your book, please do not make changes that involve only matters of style.

Emphasis & special type

  • Italics should be used for emphasized words or phrases in running text, but do not format entire paragraphs in italics. 
  • Use italics for species and genus names, mathematical/physical variables, and prefixes in chemical compounds. 
  • Bold formatting should only be used for run-in headings and small capitals for indicating optical activity (D- and L-dopa). 
  • Sans serif (e.g., Arial) and nonproportional font (e.g., Courier) can be used to distinguish the literal text of computer programs from running text.

Boxes

  • Do not set entire pages as boxes, because this diminishes online readability.
  • Do not set entire pages as boxes, because this affects online readability. 
  • For additional didactic elements such as examples, questions, exercises, summaries, or key messages in textbooks and in professional books, please use a consistent style for each of these elements and submit a list of the styles used together with your manuscript. For LaTeX users please use the Springer Nature macro package to highlight these elements.

Equations & program code

  • In Word, use the Math function, MathType, or Microsoft Equation editor to create your equations. Please don’t include the equations as images.
  • In LaTeX, use the Math environment to create your equations.

Tables

  • Give each table a heading (caption). Add a reference to the table source at the end of the caption if necessary.
  • Number tables consecutively using the chapter number (e.g. Table 1.1 for the first table in Chapter 1) and ensure that all tables are cited in the text in sequential order. Do not write “the following table”.
  • Use the table function to create and format tables. Do not use the space bar or multiple tabs to separate columns and please do not use Excel to create tables as this can cause problems when converting your tables into the typesetting program and other formats.

Tips

  • Simple, one-column lists should not be treated as tables. Use the displayed list function instead.
  • Save the tables in the same file as text, references, and figure legends.
  • Do not manually insert table rules in the manuscript, because they cannot be retained.

Figures and illustrations

Numbering

Number the figures using the chapter number (e.g. Fig. 1.1 for the first figure in Chap. 1) and ensure that all figures are cited in the text in sequential order. Do not write “the following figure”.

Figure captions

  • Give each figure a concise caption, describing accurately what the figure depicts. Include the captions at the end of the text file, not in the figure file.
  • Identify all elements found in the figure in the figure caption; and use boxes, circles, etc., as coordinate points in graphs instead of color lines.
  • If a figure is reproduced from a previous publication, include the source as the last item in the caption.

Figure & illustration files

  • A figure is an object that is drawn or photographed; it does not consist solely of characters and thus cannot be keyed.
  • Do not submit tabular material as figures.
  • Graphics and diagrams should be saved as EPS file with the fonts embedded. MS Office files (Excel or PowerPoint) can be submitted in the original format (xls, xlsx, ppt, pptx). Scanned graphics in TIFF format should have a minimum resolution of 1200 dpi.
  • Photos or drawings with fine shading should be saved as TIFF with a minimum resolution of 300 dpi.
  • A combination of halftone and line art (e.g., photos containing line drawing or extensive lettering, color diagrams, etc.) should be saved as TIFF with a minimum resolution of 600 dpi.

References

Reference citations

Cite references in the text with author name/s and year of publication in parentheses (“Harvard system”)

  • One author: (Miller 1991) or Miller (1991)
  • Two authors: (Miller and Smith 1994) or Miller and Smith (1994)
  • Three authors or more: (Miller et al. 1995) or Miller et al. (1995)

If it is customary in your field, you can also cite with reference numbers in square brackets either sequential by citation or according to the sequence in an alphabetized list:
[3, 7, 12].

Reference list

Include a reference list at the end of each chapter so that readers of single chapters of the eBook can make full use of the citations. References at the end of the book cannot be linked to citations in the chapters. Please do not include reference lists at the end of a chapter section, at the end of a book part, in a preface or an appendix.

Include all works that are cited in the chapter and that have been published (including on the internet) or accepted for publication. Personal communications and unpublished works should only be mentioned in the text. Do not use footnotes as a substitute for a reference list.

Entries in the list must be listed alphabetically except in the numbered system of sequential citation. The rules for alphabetization are:

  • First, all works by the author alone, ordered chronologically by year of publication
  • Next, all works by the author with a coauthor, ordered alphabetically by coauthor
  • Finally, all works by the author with several coauthors, ordered chronologically by year of publication

Tips

  • For authors using EndNote software to create the reference list, Springer provides output styles that support the formatting of in-text citations and reference lists.
  • For authors using BiBTeX, the style files are included in Springer's LaTeX package.

Reference styles

Springer Nature follows certain standards with regard to the presentation of the reference list. They are based on reference styles that were established for various disciplines in the past and have been adjusted to facilitate automated processing and citation linking. This allows us, for example, to easily cross link the cited references with the original publication. References will be revised in production in accordance with these house styles. 

Choose the appropriate style for your subject from the list below. Please note that the adapted and standardized forms are based on, but differ slightly from, certain recommended styles (e.g., APA, Chicago)

Springer Nature Style

Discipline Examples

Key Style Points: Reference Styles

Basic Style

Based on Harvard style and
recommendations of the Council of
Biology Editors (CBE)
Medicine, Biomedicine, Life Sciences,
Chemistry, Geosciences, Computer
Science, Engineering, Economics
Basic Style

Vancouver Style 

Based on NLM guidelines Citing Medicine

Medicine, Biomedicine

Vancouver Style
MathPhys Style

Mathematics, Physics, Statistics

MathPhys Style
Physics Style

Based on the reference list style of the
American Physical Society (APS)

Physics

Physics Style
Social Sciences/Psychology
Style


Adapted from the reference list style
that was established by the American
Psychological Association (APA)

Social Sciences, Psychology

SocPsych Style
Humanities Style

Based on the reference list style as
suggested by the Chicago Manual of
Style (15th ed.)

Humanities, Linguistics, Philosophy

Humanities Style

Tips

  • Springer follows certain standards with regard to the presentation of the reference list. They are based on reference styles that were established for various disciplines in the past and have been adjusted to facilitate automated processing and citation linking. This allows us to easily cross link the cited references with the original publication.
  • Always select one of the reference list styles that are supported by Springer and suits your publication best or follow the instructions received from your book editor. There are, however, recommended styles depending on the discipline.

Back matter

After the last chapter, the back matter of the book can contain an appendix, a glossary or an index.

Do not include a reference list containing the cited literature in the back matter, as references are then not linked to citations in the chapters. Instead, please include reference lists at the end of each chapter. A list of further reading may be included in the back matter.

Appendix

An appendix cannot include a reference list.

Tip

Include important original content in a chapter or a chapter appendix, not in the book appendix because any appendix in the back matter of a book will appear with unrestricted access in the eBook on SpringerLink.

Index (if applicable)

If an index is desired, please submit the entries with the manuscript.

Tips

Use the indexing function in Word or the index command in LaTeX to identify the index term as your write your text and indicate, on average, one or two index entry terms per manuscript page to be included in the index.

  • Information should be listed under the term that most readers will probably look at first. Use cross-references to list variations or written-out versions and abbreviations/acronyms.
  • If you provide a list with key terms, the editor at our production partner will search for their occurrence in the text and list the respective pages in the index.

Optimizing for Google – tips for book authors

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Contribute to your book's success, long before it's published. By following a few tips when thinking about your book’s title, its back cover description and unique selling points, you can make sure that potential readers are able to find your finished book.

Click here to read our SEO tips for authors.

Search engine optimization (SEO) is about relevance! Help Google and other search engines present your book to the right audience and give these readers what they want.