Special Issues - Guidelines + CFP template for Guest Editors
Guidelines for Offering and Managing Special Issues as Guest Editors of JRTIP
JRTIP welcomes the offering of special issues. Special issues are meant to provide a set of contributions that are focused on a specific real-time image or video processing topic. Considering that the number of requests for offering special issues has steadily increased, the following guidelines are put together in order to help potential guest editors (GEs) with offering and successfully conducting special issues. Offering of a special issue requires that the following guidelines are followed:
- Noting that the thrust of JRTIP is on the real-time aspects of image and video processing, e.g. computational complexity reduction compared to existing solutions, real-time hardware implementation, software optimization to achieve real-time processing, etc., the acceptance of a special issue is heavily dependent on the special issue focussing on the real-time theme of JRTIP.
- A Call for Papers (CFP) needs to be sent to both Editors-in-Chief (EICs) in which the real-time scope and focus of the special issue manuscripts are adequately described together with the timeline for the reviewing process as well as the names, affiliations and institutional email addresses of all the GEs. The CFP to be provided must follow the template provided here. A Lead GE must be specified in the CFP, who will initially be assigned all the special issue manuscripts which he/she would need to manage and reassign to the other GEs. Sample CFPs can be viewed on the journal website under Special Issues.
- It is observed that a CFP often does not generate an adequate number of accepted high-quality papers to fill one issue of the journal (consisting of 15 or so papers having a maximum length of 12 double-column pages). It is found that the best way to offer a successful special issue is to contact experts in advance to secure submissions of manuscripts related to real-time focus of the special issue. Therefore, in addition to the above CFP, it is now required that an initial effort is made by the GEs of a special issue to contact experts in the area and seek their written commitments to submit manuscripts to their special issue with tentative titles reflecting their real-time emphasis. In addition to the CFP, this list also needs to be sent to the EICs. Note that manuscripts that get submitted without addressing the real-time theme of the journal get rejected by the EICs as out of scope before handling GEs get to see them in their review pipeline.
- It is important to note that a GE team needs to have sufficient real-time image processing experience and background demonstrated by their real-time image/video processing publications or by real-time image/video processing projects they have previously worked on. GEs can invite one of the Associate Editors (AEs) of JRTIP to join their team to enhance the real-time expertise of their team. Prior experience can also be demonstrated by GEs having previously published real-time papers in JRTIP or having served as reviewers for JRTIP manuscripts.
- It is required that the GEs of a special issue to conduct a thorough search of similar special issues in Springer and non-Springer journals and thus avoid offering any overlapped or duplicated special issue.
- If a special issue is to be offered as a follow-up to a conference or a workshop, GEs are responsible to ensure that the contents of the manuscripts to be submitted to the special issue must be at least 50% different or must contain at least 50% more contributions beyond the conference papers. Any potential copyright and self-plagiarism issues must be avoided and addressed in advance – GEs should ask submitting authors to indicate any “conference versions” of their papers during submission. For such special issues, it is still required to have a CFP announcement with a proper timeline to make the opportunity open to the entire real-time image and video processing community to submit manuscripts.
- All manuscript submissions must be done through the Editorial Manager (EM) online reviewing system once the CFP is accepted by the EICs and it is placed on the journal website and included in the EM online reviewing system as a special issue.
- It is very important to note that while accepted papers of a special issue will become individually available online soon after acceptance as Online First articles, due to the previously accepted special and regular issues, the print version of a special issue may become available much later than the online availability of the accepted papers. Also, if the number of special issue papers may not reach the number to fill an issue, the EICs reserve the right to merge that special issue with another special issue or a regular issue in one print issue.
- An editorial must be provided by the GEs of a special issue, which will also be published as a Springer Online First article. Editorials need to provide the real-time scope of a special issue topic and an overview of the papers appearing in the print version of the special issue. Editorials should be sent directly to the EICs and Publishing Editor, in Word and PDF format, and not submitted to the EM.
- All the GEs of a special issue will receive an individual login to the EM online system. All the GEs of a special issue are also required to register as reviewers in EM and are expected to have an active role in the reviewing process of their special issue. The Lead GE will be responsible for distributing manuscript assignments among the GE team. Reviews need to begin immediately soon after assignments are received from the EICs. Due to a special issue focus and thus the availability of a smaller but specialized pool of reviewers working within the narrow field of the special issue, it is allowed to have one of the three required reviews to be conducted by one of the GEs of a special issue. Needless to say that there needs to be at least two other independent reviews. A total of three reviews must be provided for any accepted paper. It is recommended that special issue authors are also registered as reviewers in EM by the GEs so that they can act as reviewers of the manuscripts submitted to the special issue.