Special Issue Guidelines for Guest Editors
Guidelines for Offering and Managing Special Issues as Guest Editors of JRTIP
JRTIP welcomes the offering of special issues. Special issues are meant to provide a set of contributions that are focused on a specific real-time image or video processing topic. Considering that the number of requests for offering special issues has been steadily growing, this guideline is put together in order to help potential guest editors (GEs) with offering and conducting special issues. Offering of a special issue requires that the following rules are followed:
- Noting that the thrust of JRTIP is on the real-time aspects of image and video processing, e.g. computational complexity reduction compared to existing solutions, real-time hardware implementation, software optimization to achieve real-time processing, etc., any special issue topic and thus manuscripts must fall into the real-time theme of JRTIP.
- A Call for Papers (CFP) needs to be provided to both Editors-in-Chief (EICs) in which the scope and focus of the special issue manuscripts are adequately described together with the timeline for the reviewing process and the names and contact information of the guest editors. A Lead Guest Editor must be appointed at this time, who will be assigned all Special Issue papers (these can then be re-assigned by the Lead Guest Editor to any additional co-Guest Editors). Sample CFPs can be viewed on the journal website under Special Issues.
- Thorough checks of each proposal will be done, including a search of open and published Special Issues by the proposed Guest Editors in other Springer, and non-Springer, Journals. The Guest Editors must provide the names, affiliations and institutional email addresses of all Guest Editors for verification.
- If a special issue is to be offered as a follow-up to a conference or a workshop, GEs are responsible to ensure that the contents of the manuscripts to be submitted to the special issue must be at least 50% different or must contain at least 50% more contributions beyond the conference papers. Any potential copyright and self-plagiarism issues have to be avoided in advance – Guest Editor should advise submitting authors to ensure they make reference to any “conference versions” of their papers during submission. For such special issues, it is still required to have a CFP announcement with a proper timeline to make the opportunity open to the entire real-time image and video processing community to submit manuscripts.
- All manuscript submissions must be done through the Editorial Manager (EM) online reviewing system once the CFP is accepted by the EICs and it is placed on the journal website and included in the EM online reviewing system as a special issue.
- It is very important to note that while accepted papers of a special issue will become individually available online soon after acceptance as Online First Articles, guest editors need to realize that due to the previously accepted special issues and regular papers, the print version of their special issue would become available much later than the online availability of the accepted papers. Also, if the number of pages of a special issue does not reach the number of pages of the journal print version (currently standing at 200 pages), the EICs reserve the right to merge the special issue with other special issues or regular papers in one print issue.
- Editorials must be provided by GEs for their special issues, which will be published as Springer Online-First articles. Editorials need to provide the scope of the special issue topic and an overview of the papers appearing in the print version of the special issue. The Editorial should be sent directly to the Editors-in-Chief and Publishing Editor, in Word or PDF format, and not submitted to Editorial Manager.
- All GEs of a special issue will receive an individual login to the EM online system. The Lead Guest Editor will be responsible for distributing manuscript assignments among an entire GE team. Reviews are required to begin immediately as soon as manuscripts are submitted via EM. Due to the focus of a special issue and thus a smaller pool of reviewers, it is allowed to have one of the three required reviews to be conducted by one of the GEs of a special issue. Needless to say that there needs to be at least two other independent reviews. A total of three reviews must be provided for any accepted paper. It is recommended that special issue authors are registered in EM by the GEs to act as reviewers of their special issue.