Submission guidelines

Instructions for Authors

General

Oral Radiology, the official journal of the Japanese Society for Oral and Maxillofacial Radiology (JSOMR) and the Asian Academy of Oral and Maxillofacial Radiology (AAOMR), is a peer-reviewed publication under the supervision of the International Editorial Board of JSOMR, which selects all materials submitted for publication, including advertisements.

No responsibility is accepted by the Editorial Board for the opinions expressed by the contributors.

Oral Radiology accepts material prepared and submitted according to the following instructions to authors while reserving the right to introduce any changes necessary to make the contribution conform to the editorial standards of the journal. Membership in JSOMR is not a prerequisite for submitting material for publication, which should concern head and neck diagnostic imaging or any related fields.

Oral Radiology welcomes original articles, review articles, case reports, technical reports, rapid communications, and letters to the editor not previously published or being considered for publication elsewhere.

When an article is accepted for publication, the author agrees that the copyright of the article is transferred to JSOMR and Springer. The work shall not be published elsewhere in any language without the written consent of the copyright owners.

Certification Form

A certification form can be downloaded from the journal’s official Website (http://www.springer.com/journal/11282/), must be signed by all authors of the submitted article.

The certification form must be submitted to the journal’s editorial office by uploading it as a PDF file at the same time you submit your manuscript via Editorial Manager.

IMPORTANT: Upon receipt of the Certification for Manuscript Submission, manuscripts are officially recognized as submissions.

Certification Form (Download pdf, 88 kB)

Author Submission Checklist

A submission checklist can be downloaded from the journal’s official Website (http://www.springer.com/journal/11282/). The submission checklist must be submitted to the journal’s editorial office by uploading it as a PDF file at the same time you submit your manuscript via Editorial Manager.

Author Submission Checklist (Download pdf, 236 kB)

Online Submission

Authors should submit their manuscripts online. Connect directly to the site and upload all of your manuscript files following the instructions given on the screen.

http://www.editorialmanager.com/orra

Please use the Help option to see the most recently updated system requirements.

Because this journal follows a double-blind review policy, author information should not be included in the manuscripts. Authors should submit the title page, the manuscripts, and the acknowledgments separately.

Types of Papers

1. Original articles, technical reports, and case reports should be divided into sections (see below). Articles should be introduced by an abstract with key words (see below).

2. Review articles should include rigorous critical assessment of clinical, educational, and/or laboratory research in a field of interest to the readership of the journal.

3. Rapid communications should not normally exceed 1500 words .

4. Letters to the editor should be on a topic of current interest or should comment on material published in the same issue or a previous issue of the journal. Letters should be limited to 500 words.

Title Page

The title page should include:

-A concise and informative title

-The name(s) of the author(s)

-The affiliation(s) and address(es) of the author(s)

-The e-mail address, telephone and fax numbers of the corresponding author

-Conflict of interest statements

-Human rights statements and informed consent

-Animal rights statements

Manuscripts

Manuscripts should be submitted in Word.

- Use a normal, plain font (e.g., 10-point Times Roman) for text.

- Use italics for emphasis.

- Do not use double-byte characters.

- Use the automatic page-numbering function to number the pages in the bottom margin (footer).

- Do not use field functions.

- Use tab stops or other commands for indents, not the space bar.

- Use the table function, not spreadsheets, to make tables.

- Use the equation editor or MathType for equations.

Original articles and technical reports should be divided into sections: Abstract, Introduction, Materials and methods, Results, Discussion. Case reports should be divided into these sections: Abstract, Introduction, Case report(s), Discussion.

Each section or component should begin on a new page. Illustrations (including radiographs) should also be submitted in an electronic form.

Permission to reproduce previously published material or to use illustrations that might identify human subjects must be included.

Abstract and Key Words

An abstract of no more than 250 words should be included.

For original articles, the abstract should contain the subheadings Objectives, Methods, Results, Conclusions. For other types of articles, subheadings in the abstract are optional.

The abstract should be followed by three to five key words, which can be used for indexing purposes.

Acknowledgments

Any persons who have made substantive contributions to a study should be acknowledged. Grants or other financial support should also be acknowledged, citing the name of the supporting organization and the grant number.

Ethical Standards

Oral Radiology has adopted the Uniform Requirements for Manuscripts (URM) established by the International Committee of Medical Journal Editors (http://www.icmje.org/). The editors reserve the right to reject manuscripts that do not comply with the below-mentioned requirements. The author will be held responsible for false statements or failure to fulfill the below-mentioned requirements.

Conflict of Interest

When authors submit a manuscript, they are responsible for disclosing all financial and personal relationships that might bias their work. To prevent ambiguity, authors must state explicitly whether potential conflicts do or do not exist.

In adherence to current global standards of practice formulated by the ICMJE, the Editors require all authors to complete and submit a Uniform Disclosure Form (available at: http://www.icmje.org/coi_disclosure.pdf) , and the corresponding author to submit all the Uniform Disclosure Forms at the time of submission.

Information on potential conflict(s) of interest may be revealed to reviewers, or as a note in the published version of the article, at the Editors' discretion.

Each author must indicate whether or not they have a financial relationship with any organization that sponsored the research, or is associated with any product or procedure that is mentioned in the article.

For each source of funds, both the research funder and the grant number should be given.

Conflict of interest statements should be present on every manuscript in the title page. The statement should list each author separately by name.

Recommended wording is as follows:

Author X declares that he has no conflict of interest.

Author Y has received research grants from Drug Company A.

Author Z has received a speaker honorarium from Drug

Company B and owns stock in Drug Company C.

If multiple authors declare no conflict, this can be done in one sentence:

Author X, Author Y, and Author Z declare that they have no conflict of interest.

For studies with human subjects, please include the following statement in the title page: 'All procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1964 and later versions. Informed consent was obtained from all patients for being included in the study.' If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach, and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. Identifying information of patients or human subjects, including names, initials, addresses, admission dates, hospital numbers, or any other data that might identify patients should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. If any identifying information about patients is included in the article, the following sentence should also be included: 'Additional informed consent was obtained from all patients for which identifying information is included in this article.'

Animal rights statements

For studies with animals, include the following sentence in the manuscript in the title page: 'All institutional and national guidelines for the care and use of laboratory animals were followed.'

If the authors did not carry out animal and/or human studies as part of their article they must include the following statement in the manuscript in the title page: ‘This article does not contain any studies with human or animal subjects performed by any of the authors.’

References

Only work closely related to the subject matter of the article should be cited. Exhaustive reference lists should be avoided. References should follow the Vancouver format and should be cited in sequence in the text.

References should be cited using numbers in square brackets on the line, e.g., Ames et al. [1] reported…,or …have been published previously [1, 6].

All references cited should appear in a reference list at the end of the article. The list, double-spaced, should be in numerical order corresponding to the order of citation in the text. For six or fewer authors, all authors should be listed. For seven or more authors, the first six should be listed, followed by et al. Abbreviations for titles of medical periodicals should conform to those used in the latest edition of Index Medicus. The first and last page numbers for each reference should be provided. Abstracts and letters must be identified as such. Articles in press may be included in the list of references. Manuscripts submitted for publication and papers presented at meetings should not be included as references, nor should abstracts of papers presented at meetings not in the public domain. These should be cited parenthetically as personal communications in the text.

Examples of References

Journal article:

1. Chen SK, Chien HH, Lin L. Management of oral and maxillofacial radiology clinics in Taiwan’s dental schools. Dentomaxillofac Radiol. 2001;30:336–41.

Journal article in press:

2. Thomas G, Pandey M, Mathew A, Abraham EK, Francis A, Somanathan T, et al. Primary intraosseous carcinoma of the jaw: pooled analysis of world literature and report of two new cases. Int J Oral Maxillofac Surg. In press 2004.

Journal article by DOI:

3. Uchiyama Y, Murakami S, Kishino M, Furukawa S. Ameloblastic fibro-odontoma arising in the mandible: three case reports. Oral Radiol. 2009. doi: 10.1007/s11282-009-0008-y 

Entire book:

4. Shafer WG, Hine MK, Levy BM. A textbook of oral pathology. 4th ed. Philadelphia: WB Saunders; 1983.

Chapter in a book:

5. Lovas J. Infection/inflammation. In: Miles DA, Kaugars BS, Van Dis Margot, Lovas JGL, editors. Oral and maxillofacial radiology: radiologic/pathologic correlations. Philadelphia: WB Saunders; 1991. p. 7–20.

Abstract:

6. Mileman PA, Espelid I. Radiographic treatment decisions — a comparison between Dutch and Norwegian practitioners [abstract]. J Dent Res. 1986;65:609.

Conference proceedings:

7. Fuchihata H, Uemura S, Kishi K, Fujishita M, Tanimoto K, editors. Oral and Maxillofacial Radiology Today. Proceedings of the 12th International Congress of Dentomaxillofacial Radiology; 1999 June 26–July 1; Osaka, Japan. Amsterdam: Elsevier; 2000.

Conference paper:

8. Sasaki T. Recent reappraisal on the effect of radiation in the low dose domain. In: Fuchihata H, Uemura S, Kishi K, Fujishita M, Tanimoto K, editors. Oral and Maxillofacial Radiology Today. Proceedings of the 12th International Congress of Dentomaxillofacial Radiology; 1999 June 26–July 1; Osaka, Japan. Amsterdam: Elsevier; 2000. p. 3–8.

Letter to the editor:

9. Taguchi A, Kobayashi J, Suei Y, Ohtsuka M, Tanimoto K, Sanada M, et al. Relationship between estrogen receptor genotype and tooth loss in postmenopausal women (letter). JAMA. 2001;286:2234–5.

Additional examples are available on the web site for the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (www.icmje.org).

http://www.icmje.org

Tables

All tables are to be numbered using Arabic numerals. Tables should always be cited in the text in consecutive numerical order.

For each table, please supply a table title. The table title should explain clearly and concisely the components of the table.

Use the table functions of your word-processing program, not spreadsheets, to create tables.

Identify any previously published material by giving the original source in the form of a reference at the end of the table title.

Footnotes to tables should be indicated by superscript lowercase letters (or asterisks for significance values and other statistical data) and included beneath the table body.

Figures

All figures are to be numbered using Arabic numerals.

Figure parts should be denoted by lowercase letters. If illustrations are supplied with uppercase labeling, lowercase letters will still be used in the figure legends and citations. Figures should always be cited in the text in consecutive numerical order.

For each figure, please supply a figure legend. Legends should be appended to the text on a separate page. Make sure to identify all elements found in the figure in the legend. Identify any previously published material by giving the original source in the form of a reference at the end of the legend.

For more information about preparing illustrations, please refer to the artwork guidelines available at the end of these instructions.

The publisher reserves the right to reduce or enlarge figures.

Electronic Supplementary Material

If electronic supplementary material (ESM) is submitted, it will be published, as received from the author, in the online version only. ESM may consist of

- information that cannot be printed: animations, video clips, sound recordings, etc.

- information that is more convenient in electronic form: sequences, spectral data, etc.

- large amounts of original data, additional tables, illustrations, etc.

The text must make specific mention of any ESM in a citation, similar to that for figures and tables (e.g., ‘‘. . . as shown in Animation 3.’’).

For details on formats and other information, please follow the link (http://www.springer.com/11282) to the specific instructions for electronic supplementary material.

After Acceptance

Upon acceptance of your article you will receive a link to the special Author Query Application at Springer’s web page where you can sign the Copyright Transfer Statement online and indicate whether you wish to order Open Choice, or offprints. Once the Author Query Application has been completed, your article will be processed and you will receive the proofs.

  • Open Choice

In addition to the normal publication process (whereby an article is submitted to the journal and access to that article is granted to customers who have purchased a subscription), Springer now provides an alternative publishing option: Springer Open Choice. A Springer Open Choice article receives all the benefits of a regular subscription-based article, but in addition is made available publicly through Springer’s online platform SpringerLink.

  • Copyright transfer

Authors will be asked to transfer copyright of their articles to JSOMR and Springer. This will ensure the widest possible protection and dissemination of information under copyright laws. Open Choice articles do not require transfer of copyright as the copyright remains with the author. In opting for open access, authors agree to the Springer Open Choice License.

  • Offprints/Reprints

Offprints can be ordered by the corresponding author.

  • Color for free

Publication of color illustrations is free of charge, both in print and online.

  • Proofreading

Authors are informed by e-mail that a temporary URL has been created from which they can obtain their proofs.

The purpose of the proof is to check for typesetting errors and the completeness and accuracy of the text, tables, and figures. Substantial changes in content, e.g., new results, corrected values, title, and authorship, are not allowed without the approval of the Editor.

  • Online First

Papers will be published online after receipt of the corrected proofs. This is the official first publication citable with the DOI. After release of the printed version, the article can also be cited by issue and page numbers. After online publication, further changes can only be made in the form of an Erratum, which will be hyperlinked to the article.

Open Choice

Open Choice allows you to publish open access in more than 1850 Springer Nature journals, making your research more visible and accessible immediately on publication.

Article processing charges (APCs) vary by journal – view the full list

Benefits:

  • Increased researcher engagement: Open Choice enables access by anyone with an internet connection, immediately on publication.
  • Higher visibility and impact: In Springer hybrid journals, OA articles are accessed 4 times more often on average, and cited 1.7 more times on average*.

  • Easy compliance with funder and institutional mandates: Many funders require open access publishing, and some take compliance into account when assessing future grant applications.

It is easy to find funding to support open access – please see our funding and support pages for more information.

*) Within the first three years of publication. Springer Nature hybrid journal OA impact analysis, 2018.

Open Choice

Funding and Support pages

Copyright and license term – CC BY

Open Choice articles do not require transfer of copyright as the copyright remains with the author. In opting for open access, the author(s) agree to publish the article under the Creative Commons Attribution License.

Find more about the license agreement

Ethical Responsibilities of Authors

This journal is committed to upholding the integrity of the scientific record. As a member of the Committee on Publication Ethics (COPE) the journal will follow the COPE guidelines on how to deal with potential acts of misconduct.

Authors should refrain from misrepresenting research results which could damage the trust in the journal, the professionalism of scientific authorship, and ultimately the entire scientific endeavour. Maintaining integrity of the research and its presentation is helped by following the rules of good scientific practice, which include*:

  • The manuscript should not be submitted to more than one journal for simultaneous consideration.
  • The submitted work should be original and should not have been published elsewhere in any form or language (partially or in full), unless the new work concerns an expansion of previous work. (Please provide transparency on the re-use of material to avoid the concerns about text-recycling (‘self-plagiarism’).
  • A single study should not be split up into several parts to increase the quantity of submissions and submitted to various journals or to one journal over time (i.e. ‘salami-slicing/publishing’).
  • Concurrent or secondary publication is sometimes justifiable, provided certain conditions are met. Examples include: translations or a manuscript that is intended for a different group of readers.
  • Results should be presented clearly, honestly, and without fabrication, falsification or inappropriate data manipulation (including image based manipulation). Authors should adhere to discipline-specific rules for acquiring, selecting and processing data.
  • No data, text, or theories by others are presented as if they were the author’s own (‘plagiarism’). Proper acknowledgements to other works must be given (this includes material that is closely copied (near verbatim), summarized and/or paraphrased), quotation marks (to indicate words taken from another source) are used for verbatim copying of material, and permissions secured for material that is copyrighted.

Important note: the journal may use software to screen for plagiarism.

  • Authors should make sure they have permissions for the use of software, questionnaires/(web) surveys and scales in their studies (if appropriate).
  • Research articles and non-research articles (e.g. Opinion, Review, and Commentary articles) must cite appropriate and relevant literature in support of the claims made. Excessive and inappropriate self-citation or coordinated efforts among several authors to collectively self-cite is strongly discouraged.
  • Authors should avoid untrue statements about an entity (who can be an individual person or a company) or descriptions of their behavior or actions that could potentially be seen as personal attacks or allegations about that person.
  • Research that may be misapplied to pose a threat to public health or national security should be clearly identified in the manuscript (e.g. dual use of research). Examples include creation of harmful consequences of biological agents or toxins, disruption of immunity of vaccines, unusual hazards in the use of chemicals, weaponization of research/technology (amongst others).
  • Authors are strongly advised to ensure the author group, the Corresponding Author, and the order of authors are all correct at submission. Adding and/or deleting authors during the revision stages is generally not permitted, but in some cases may be warranted. Reasons for changes in authorship should be explained in detail. Please note that changes to authorship cannot be made after acceptance of a manuscript.

*All of the above are guidelines and authors need to make sure to respect third parties rights such as copyright and/or moral rights.

Upon request authors should be prepared to send relevant documentation or data in order to verify the validity of the results presented. This could be in the form of raw data, samples, records, etc. Sensitive information in the form of confidential or proprietary data is excluded.

If there is suspicion of misbehavior or alleged fraud the Journal and/or Publisher will carry out an investigation following COPE guidelines. If, after investigation, there are valid concerns, the author(s) concerned will be contacted under their given e-mail address and given an opportunity to address the issue. Depending on the situation, this may result in the Journal’s and/or Publisher’s implementation of the following measures, including, but not limited to:

  • If the manuscript is still under consideration, it may be rejected and returned to the author.
  • If the article has already been published online, depending on the nature and severity of the infraction:

    - an erratum/correction may be placed with the article

    - an expression of concern may be placed with the article

    - or in severe cases retraction of the article may occur.

The reason will be given in the published erratum/correction, expression of concern or retraction note. Please note that retraction means that the article is maintained on the platform, watermarked “retracted” and the explanation for the retraction is provided in a note linked to the watermarked article.

  • The author’s institution may be informed
  • A notice of suspected transgression of ethical standards in the peer review system may be included as part of the author’s and article’s bibliographic record.

Fundamental errors

Authors have an obligation to correct mistakes once they discover a significant error or inaccuracy in their published article. The author(s) is/are requested to contact the journal and explain in what sense the error is impacting the article. A decision on how to correct the literature will depend on the nature of the error. This may be a correction or retraction. The retraction note should provide transparency which parts of the article are impacted by the error.

Suggesting / excluding reviewers

Authors are welcome to suggest suitable reviewers and/or request the exclusion of certain individuals when they submit their manuscripts. When suggesting reviewers, authors should make sure they are totally independent and not connected to the work in any way. It is strongly recommended to suggest a mix of reviewers from different countries and different institutions. When suggesting reviewers, the Corresponding Author must provide an institutional email address for each suggested reviewer, or, if this is not possible to include other means of verifying the identity such as a link to a personal homepage, a link to the publication record or a researcher or author ID in the submission letter. Please note that the Journal may not use the suggestions, but suggestions are appreciated and may help facilitate the peer review process.

Authorship principles

These guidelines describe authorship principles and good authorship practices to which prospective authors should adhere to.

Authorship clarified

The Journal and Publisher assume all authors agreed with the content and that all gave explicit consent to submit and that they obtained consent from the responsible authorities at the institute/organization where the work has been carried out, before the work is submitted.

The Publisher does not prescribe the kinds of contributions that warrant authorship. It is recommended that authors adhere to the guidelines for authorship that are applicable in their specific research field. In absence of specific guidelines it is recommended to adhere to the following guidelines*:

All authors whose names appear on the submission

1) made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data; or the creation of new software used in the work;

2) drafted the work or revised it critically for important intellectual content;

3) approved the version to be published; and

4) agree to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

* Based on/adapted from:

ICMJE, Defining the Role of Authors and Contributors,

Transparency in authors’ contributions and responsibilities to promote integrity in scientific publication, McNutt at all, PNAS February 27, 2018

Disclosures and declarations

All authors are requested to include information regarding sources of funding, financial or non-financial interests, study-specific approval by the appropriate ethics committee for research involving humans and/or animals, informed consent if the research involved human participants, and a statement on welfare of animals if the research involved animals (as appropriate).

The decision whether such information should be included is not only dependent on the scope of the journal, but also the scope of the article. Work submitted for publication may have implications for public health or general welfare and in those cases it is the responsibility of all authors to include the appropriate disclosures and declarations.

Data transparency

All authors are requested to make sure that all data and materials as well as software application or custom code support their published claims and comply with field standards. Please note that journals may have individual policies on (sharing) research data in concordance with disciplinary norms and expectations. Please check the Instructions for Authors of the Journal that you are submitting to for specific instructions.

Role of the Corresponding Author

One author is assigned as Corresponding Author and acts on behalf of all co-authors and ensures that questions related to the accuracy or integrity of any part of the work are appropriately addressed.

The Corresponding Author is responsible for the following requirements:

  • ensuring that all listed authors have approved the manuscript before submission, including the names and order of authors;
  • managing all communication between the Journal and all co-authors, before and after publication;*
  • providing transparency on re-use of material and mention any unpublished material (for example manuscripts in press) included in the manuscript in a cover letter to the Editor;
  • making sure disclosures, declarations and transparency on data statements from all authors are included in the manuscript as appropriate (see above).

* The requirement of managing all communication between the journal and all co-authors during submission and proofing may be delegated to a Contact or Submitting Author. In this case please make sure the Corresponding Author is clearly indicated in the manuscript.

Author contributions

In absence of specific instructions and in research fields where it is possible to describe discrete efforts, the Publisher recommends authors to include contribution statements in the work that specifies the contribution of every author in order to promote transparency. These contributions should be listed at the separate title page.

Examples of such statement(s) are shown below:

• Free text:

All authors contributed to the study conception and design. Material preparation, data collection and analysis were performed by [full name], [full name] and [full name]. The first draft of the manuscript was written by [full name] and all authors commented on previous versions of the manuscript. All authors read and approved the final manuscript.

Example: CRediT taxonomy:

• Conceptualization: [full name], …; Methodology: [full name], …; Formal analysis and investigation: [full name], …; Writing - original draft preparation: [full name, …]; Writing - review and editing: [full name], …; Funding acquisition: [full name], …; Resources: [full name], …; Supervision: [full name],….

For review articles where discrete statements are less applicable a statement should be included who had the idea for the article, who performed the literature search and data analysis, and who drafted and/or critically revised the work.

For articles that are based primarily on the student’s dissertation or thesis, it is recommended that the student is usually listed as principal author:

A Graduate Student’s Guide to Determining Authorship Credit and Authorship Order, APA Science Student Council 2006

Affiliation

The primary affiliation for each author should be the institution where the majority of their work was done. If an author has subsequently moved, the current address may additionally be stated. Addresses will not be updated or changed after publication of the article.

Changes to authorship

Authors are strongly advised to ensure the correct author group, the Corresponding Author, and the order of authors at submission. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of authors are not accepted after acceptance of a manuscript.

  • Please note that author names will be published exactly as they appear on the accepted submission!

Please make sure that the names of all authors are present and correctly spelled, and that addresses and affiliations are current.

Adding and/or deleting authors at revision stage are generally not permitted, but in some cases it may be warranted. Reasons for these changes in authorship should be explained. Approval of the change during revision is at the discretion of the Editor-in-Chief. Please note that journals may have individual policies on adding and/or deleting authors during revision stage.

Author identification

Authors are recommended to use their ORCID ID when submitting an article for consideration or acquire an ORCID ID via the submission process.

Deceased or incapacitated authors

For cases in which a co-author dies or is incapacitated during the writing, submission, or peer-review process, and the co-authors feel it is appropriate to include the author, co-authors should obtain approval from a (legal) representative which could be a direct relative.

Authorship issues or disputes

In the case of an authorship dispute during peer review or after acceptance and publication, the Journal will not be in a position to investigate or adjudicate. Authors will be asked to resolve the dispute themselves. If they are unable the Journal reserves the right to withdraw a manuscript from the editorial process or in case of a published paper raise the issue with the authors’ institution(s) and abide by its guidelines.

Confidentiality

Authors should treat all communication with the Journal as confidential which includes correspondence with direct representatives from the Journal such as Editors-in-Chief and/or Handling Editors and reviewers’ reports unless explicit consent has been received to share information.