Special Issue Guidelines
Guidelines for Proposing and Editing a Special Issue
Language Resources and Evaluation
Nancy Ide and Nicoletta Calzolari, Co-editors-in-chief
Revised January 17, 2016
1 Proposing a special issue
A proposal for a special issue of LRE on a speci c topic may be submitted at any time via email. The proposal should include the following information:
1. Title of the special issue.
2. Names, affiliations, and email addresses of all guest editors. Please indicate which of the guest editors will serve as the main contact. An account in Springer's Editorial Manager (the system used for handling all submission to LRE) will be established in this person's name.
3. A short explanation of the motivation for the special issue, including relevance and currency of the topic and/or any other information deemed appropriate. If the special issue is related to a workshop, session, or other event, please indicate when and where the event was or will be held.
4. An indication of the solicitation strategy: open call for submissions (recommended), invited submissions, or a combination of the two.
5. A draft of the call for submissions, if applicable.
6. A proposed timetable, specifying dates for the following:
(a) Call for papers issued
(b) Submissions due
(c) Author noti cation of acceptance
(d) Final manuscripts submitted
Proposals should be sent to lre firstname.lastname@example.org. The proposal will be reviewed by the co-editors-in-chief for approval. The co-editors-in-chief may suggest modifications to the proposal (typically to the timetable, based on our experience
with the review process).
Once a special issue proposal is approved, the next steps are to issue the call for submissions (if appropriate) and set up an account for the guest editor who will serve as the primary contact in Springer's Editorial Manager (EM) system. Guest
editors can monitor submission progress, assign reviewers, and in general monitor the submission, review, and decision process in EM. Instructions on the use of EM are provided to the guest editors at the time the account is established.
3 Reviewing procedure
When the submission deadline has passed, reviewers are assigned to each submission, according to the following procedure:
1. The guest editors assign two reviewers to each submission through EM.
2. Once the guest editor assignments are made, the LRE co-editors-in-chief will assign two additional reviewers to each submission (in order to avoid assigning
the same reviewers).
3. Many reviewers decline or do not respond to the invitation to review. It is up to the guest editors and the LRE co-editors-in-chief to ensure that there are at least three reviews, at least two of which has been assigned by the guest editors and at least one of which has been assigned by the LRE co-editors-in-
chief. This may require inviting additional reviewers. LRE policy allows guest editors to submit a paper to a special issue they are preparing, if so desired. In this case, the LRE co-editors-in-chief assign all reviewers for the submission and make the final determination.
3.1 Review evaluation
Each paper should receive at least three reviews, with at least two by reviewers assigned by the guest editors and at least one assigned by the LRE co-editors-in-chief.
The evaluation process proceeds as follows:
1. The guest editors consider all reviews and, on this basis, make a preliminary decision on each paper. In addition to the quality of the submissions, the range of topics covered by accepted papers may be taken into account, although it should be secondary to quality as a criterion. Each recommendation should be one of the following:
(a) accept as is (very rare!);
(b) accept pending revisions based on reviewer comments;
(c) reject but encourage to revise and resubmit (if resubmitted, may be considered for the special issue if time allows, or it
may be considered as a regular submission to LRE at a later time);
These decisions are not entered into the Editorial Manager. In addition to these categorizations, a paper may be recommended to be considered as a project note. Project notes are papers that may not represent original research but describe a resource or project of interest to the LRE readership.
Project notes are typically shorter than regular papers, but no limit is enforced. A special issue may contain one or more project notes if deemed appropriate. Occasionally, an acceptable paper cannot be included in the special issue (typically for space reasons). In such cases the co-editors-in-chief may accept the paper for inclusion in a regular issue.
2. The guest editors forward their preliminary determinations via email to the LRE co-editors-in-chief, who will review the recommendations and make a nal determination that is then entered into EM by the LRE editorial staff. If a paper is authored or co-authored by any of the guest editors, it is evaluated by the LRE co-editors-in-chief rather than the guest editors.
4 Introduction to the special issue
The guest editors provide an introduction that appears as the first paper in the special issue. The introduction should describe the state of the art in the area addressed by the special issue's topic and outline the motivation for creating a collection of papers on the topic at this time. If the papers are drawn mostly or entirely from a previously held event, information about the event can be included. Typically, the introduction also provides a brief summary of each paper in the special issue and situates it in the broader context of the issue's topic. The introduction may conclude with acknowledgements, if appropriate. Special issue introductions vary in length, from a few pages to up to 30 pages. It is up to the guest editors to decide on an appropriate length for the introduction, which may depend on the breadth of the topic and whether or not other summaries or surveys exist. An introduction to a broad area may include an in-depth survey of work on the topic together with a substantial bibliography. The introduction to a special issue is submitted through EM as a paper for the special issue. It is reviewed by the LRE co-editors-in-chief and, in some cases, edited before being accepted. All modi cations to the introduction are approved by the guest editors before publication.