Society & Partner Zone Issue 19, Services

Papers Reference Management for Authors

The leading reference manager recently joined Springer. Papers is a complete workflow solution, used by thousands of researchers across the world. It allows you to create a personal library of research, where you can search for journal articles in multiple repositories simultaneously, import them directly to Papers, organize them together with their supplementary materials, read them in full screen, highlight and keep notes, and sync them to your iPad or iPhone. When you are working on a manuscript, you can cite any of the materials in your library in your favorite word processor.

A growing library of documents requires a dedicated workflow to make sure you can find your resources again at a later time, particularly when the time comes to write a manuscript. Papers can help with each of these steps. An example workflow contains a few key steps:


Step 1: Collect all your research documents

Step 2: Organize documents using folders, keywords, and document types

Step 3: Stay on top of your field

Step 4: Cite your resources in a manuscript

1. Collect all your research documents

Prior to adopting a new workflow, most authors have a collection of PDF articles and other research documents distributed across different folders on one or more computers. You may also have documents on external drives, or saved in emails. The first step is pulling all of these documents together to one centralized library. Papers can organize more than 85 different document types, and pulling together your library is as simple as dragging and dropping files directly into the program. By selecting how you want Papers to organize and store your documents from the Preferences (Mac) or Options (Windows) menu, all resources are automatically renamed and organized in a folder structure on your computer.

2. Organize documents using collections, keywords, and document types

Your new library is organized using the parameters you set yourself, as mentioned before. You can further organize how you view and navigate your library by creating manual collections (in which you drag and drop individual files), or smart collections (in which Papers automatically places content based on the rules you specify). Keywords you define yourself can help generate smart folders, and can be used to search the library. By specifying the right document type (e.g. journal article, vs. book chapter, vs. patent), Papers also separately organizes the main document types together. While Papers only keeps one copy of each document, you could add the same article to multiple collections.

Step 3: Stay on top of your field

Papers keeps a list of every author for the articles present in your library, as well as all periodicals. By selecting this list, you can automatically generate a list of the most recent publications for any author, or from a given periodical. You then decide if any of the new content should be added to your library. With a few clicks, you are on top of the latest publications by your peers, published in your field.

Step 4: Cite your resources in a manuscript

Reading the resources in your library can be done directly in Papers, where you can highlight sections and keep notes. These can all be synced to Papers for iOS, and taken anywhere you go. The next step in the research process typically would lead to writing a manuscript, and citing your sources. This is where Magic Citations, one of Papers key features, comes into play. Having access to your entire library in your favorite word processor, and more than 2800 citation styles, you have the flexibility to format and reformat your manuscript as needed.

Now Papers also supports all 1400 citation styles used by Springer publications!

A clear and organized workflow for dealing with research document is becoming ever more important. Finding the right workflow for you can be a bit of a process, but there are resources, such as Papers, that take the guesswork and tedious organization steps out of your hands. This should free up more time to Read. Write. Cite.

Free 30-day trial of Papers is available for Mac, Windows and iOS

Free 30-day trial of Papers for Mac and Windows

Free 30-day trial of Papers for iOS